FAQs
1 - Interacting with PRIMORIS – Event Management System
1.1 - What is PRIMORIS?
PRIMORIS is the code name for a user-friendly Event Management System which was initially developed for supporting INSTICC sponsored events. It is now available to support the organization of any conference, either as a shared service or as a multi-tenant system. PRIMORIS supports most front- and back-office processes, including paper submission, review, registration and publication, and all kinds of access roles such as program chair, workshop chair, program committee member, invited speaker and author, just to name a few.Back to Top
1.2 - How can I create an account in PRIMORIS?
To create a PRIMORIS account, go to http://www.insticc.org/primoris/.Back to Top
1.3 - How can my e-mail address be updated in PRIMORIS?
Contact the Event secretariat so that your e-mail is changed. Your password will remain the same.Back to Top
2 - Acting as a Reviewer in the Event
2.1 - Which are my duties as a reviewer?
The main task of a reviewer is to provide a high quality review to each assigned paper thus guiding authors on how to improve the papers overall quality, and helping the program chairs to select appropriate papers for publication and presentation at the event.Back to Top
2.3 - I have been assigned one paper which is not completely related to my area of expertise. Can I refuse it?
Yes. It is possible to refuse papers that may not be in a reviewer's area of expertise. You will find the option to do so at the paper’s review form in PRIMORIS. Nevertheless you may also delegate a paper to a colleague who may be able to review it. The person will be acknowledged in the proceedings as an auxiliary reviewer.Back to Top
2.4 - As a Program Committee Member do I have to attend the Event?
It is optional, however we strongly encourage all program committee members to attend the Event, in which case special conditions will be provided.Back to Top
2.5 - As a Program Committee Member can I submit a paper to the Event?
Yes, you can. All program committee members can submit their own work. Such papers will be reviewed by other members of the program committee.Back to Top
3 - Submitting extended abstracts and papers to the Event
3.1 - Where and how can I submit my paper to the Event?
All papers must be submitted through PRIMORIS – Event Management System. This means that you will have to create a PRIMORIS account, if not having one already, and then submit the complete paper (not just the abstract) using this system. Once logged in, you can easily submit your paper by choosing the option “Submit paper” available at the upper right corner of the page. Be sure to select the event you want to submit to.Back to Top
3.2 - What template should I use for my paper?
Depending on the event (conference, congress, workshop, special session, etc.) that you are submitting to, there are different types of templates. The paper templates are available hereBack to Top
3.3 - What information should I remove when submitting a paper?
When submitting a paper you must remove all information that might disclose the author’s identity, such as, affiliations, acknowledgements, or any other references directly related to the authors.Back to Top
3.4 - How should I format my paper references and citations?
Refer to the references and citation guidelines page available here.Back to Top
3.5 - Are there different types of paper submission?
Yes. There are three different types of paper submission: Extended Abstracts, Regular Papers and Position Papers however some options might not be available, depending on the event. The detailed information about the different types is available here.Back to Top
3.6 - Is it possible to update my paper once the submission deadline is over?
No. Once the submission deadline is over, the papers will proceed to the reviewing stage and no more updates are accepted.Back to Top
3.7 - Can I submit previous works?
All submitted papers must be original, but it is permitted to draw upon previous works in order to present an innovative contribution to the Event. If you have work published in archival publications, in English, under ISBN/ISSN, it is not permitted to re-publish it. However, re-publication is allowed if it was previously published only in a non-English language by the same authors, or if it was published at some non-archival publication, such as a white paper without ISBN or ISSN. It is not allowed to reuse other people's work unless the origin is clearly stated and all credit is properly granted, otherwise it may be considered a case of plagiarism. Submitted papers must not substantially overlap papers that have been published or that are simultaneously submitted to a journal or a conference with proceedings. For further information, refer to our ethical norms regarding plagiarism and self-plagiarism page.Back to Top
3.8 - Can I submit in a language other than English?
No. Submissions in any language other than English will be cancelled with no further notice.Back to Top
3.9 - What happens in case there is a doubt of a possible plagiarism or self-plagiarism?
In many cases, the authors may be asked to provide further information. If confirmed, papers containing any form of plagiarism will be rejected without reviews.Back to Top
3.10 - What is a double-blind reviewing process?
A “double-blind” reviewing process simply means that: the author of a paper doesn’t know who the particular reviewers are for his/her paper; and the reviewers of a given paper don’t know who the author(s) of that paper are. Authors are responsible for ensuring that all references in the text of the submitted paper which might disclose the author’s identity are removed before the paper enters the reviewing stage.Back to Top
3.11 - Will my paper be indexed?
Papers presented at INSTICC conferences are published by SCITEPRESS. The proceedings are always submitted to several well-known indexes including Thomson Reuters Conference Proceedings Citation Index (ISI), INSPEC, DBLP, Elsevier Engineering Village Index (EI) and others. Ultimately, the decision and timing of indexation depend on the indexers and it may take a few months or even more to become available.Back to Top
3.12 - Is it possible to edit my paper after I've submitted it?
You can edit your paper at any time and re-submit it any number of times before the Paper Submission deadline. Only the current version in PRIMORIS at that date will be reviewed. More information about the deadlines can be found at the Important Dates page.Back to Top
4 - Setting up my Camera-Ready submission
4.1 - Is there a page limit to my camera-ready (final) submission?
Yes. The number of pages depends on the type of acceptance. The limit is defined as follows: Papers submitted as "regular" papers: if accepted as full papers they may have up to 12 pages, otherwise if accepted as short papers they have a limit of up to 8 pages. Papers submitted as "Position" papers always have a limit of 6 pages. More information may be found here.Back to Top
4.2 - Can I go over the page limit?
Yes. If absolutely necessary, an author may add up to 4 additional pages to the correctly formatted camera-ready submission. Nevertheless, note that an extra fee, per page, will be charged.Back to Top
4.3 - Until when can I update my camera-ready submission?
You may update your paper at PRIMORIS until the camera-ready submission deadline. More information about the deadlines can be found at the Important Dates page.Back to Top
4.4 - Who owns the copyright of the camera-ready submission?
SCITEPRESS will retain the copyrights of the camera-ready version of published papers. When needed authors can ask SCITEPRESS for an authorization of publication in their personal website, thesis or other places, which is usually given. Furthermore, the Digital Library where your paper will be included is free-access.Back to Top
4.5 - How will the Event publish and distribute my work?
The Event will publish the submitted and presented work in the Event Proceedings, on paper and CD-ROM. The CD-ROM will be distributed to all attendees. Presented papers will also be published at the SCITEPRESS Digital Library.Back to Top
5 - Register to the Event
5.1 - Can I register on-site?
You can only register on-site only if you are attending as a non-speaker, i.e. without a paper to present (either orally or as poster).Back to Top
5.2 - I don’t have enough funding. Is it possible to get a partial grant?
There are normally a small number of grants available for submitted and accepted papers, which provide discounts over the registration fee. These grants do not cover the total fee, neither travel or accommodation, and apply only to researchers experiencing financial difficulties and/or coming from developing countries.Back to Top